Wagoner County Clerk Land Records

About the Wagoner County Clerk's Office

The Wagoner County Clerk is Lori Hendricks. She leads the county office that records and preserves land documents for property in Wagoner County. The office sits inside the Wagoner County Courthouse in downtown Wagoner. It is a county records office, so it is funded and staffed at the county level and serves the public during regular weekday hours.

This office is the land-records side of the county. It keeps the permanent record of who owns what, what is owed against a property, and how land has been divided. The official Wagoner County Clerk page lists the office address, phone, fax, and the local filing-hour rules covered below. Court case files, marriage licenses, and divorce decrees are kept by a separate office, the Court Clerk.

What the Wagoner County Clerk Records

The County Clerk handles instruments tied to real property, not court cases. When a document affects the ownership, use, or debt status of land, it is recorded here. The record is then public, and a copy of it can be pulled later by anyone who needs proof.

Several kinds of documents pass across this counter. Each one creates a permanent entry in the county's land index. Common filings include the following.

• Deeds that transfer property from one owner to another
• Mortgages and other liens placed against real estate
• Mechanics liens filed by contractors and suppliers
• Plats that map and divide parcels and subdivisions
• Recorded instruments such as easements, releases, and affidavits
• County commission records and other official county filings

Because these records build a chain of title, accuracy and timing matter. The clerk stamps each document with the date and time it is received, then indexes it so future searchers can find it by name or legal description.

Searching Wagoner County Land Records

Land records at the County Clerk are indexed so the public can trace the history of a parcel. Title companies call this a title search, and it is the main reason the records are kept in public form. A searcher walks the index back through each deed, mortgage, lien, and release to confirm who owns a property and what claims still attach to it.

Searches run by two main keys. One is the name of the grantor or grantee, meaning the person giving or receiving an interest in the land. The other is the legal description, which identifies the parcel by lot, block, section, or survey rather than by street address. Either key can pull the recorded instruments tied to a property in Wagoner County.

Most title research happens in person at the County Clerk counter, where the books and indexes are kept. Staff can point you to the right index, but they do not run title searches for the public. For a formal title opinion, buyers and owners usually hire a title company or an attorney who works from these same county records.

The index ties together every recorded step in a parcel's history. A deed transfers ownership, a mortgage or lien records a claim, and a later release or satisfaction clears it. Each instrument the Wagoner County Clerk records becomes part of the public chain that a searcher follows from one owner to the next.

Filing Hours for Wagoner County Land Records

The Wagoner County Clerk follows local cutoff times for accepting documents. These cutoffs fall before the office closes for the day, so plan to arrive early. A document handed in after the daily cutoff is treated as filed the next working day, which can change the order it holds in the record.

The cutoff depends on the document type. Standard land-record documents have a later cutoff than plats and mechanics liens. The schedule below shows the daily windows.

Note: the office itself stays open until 4:30 PM, but a document brought in after its filing cutoff carries the next working day as its recording date.

How to Request a Certified Copy

A certified copy is an official copy the clerk marks and signs to prove it matches the recorded original. Title companies, lenders, courts, and estate matters often need a certified copy rather than a plain printout. The Wagoner County Clerk supplies certified copies of recorded documents at the counter or by mail.

1. Identify the document you need by owner name, recording date, or legal description of the property.
2. Contact the County Clerk by phone at 918-485-2216 to confirm the document is on record and how many pages it runs.
3. Visit the counter at 307 E Cherokee Street during business hours, or send your request by mail to P.O. Box 156, Wagoner, OK 74467.
4. Pay the per-page certified-copy fee, then pick up the copy in person or receive it by return mail.

For a mailed request, include enough detail to find the record and a way to reach you. A self-addressed stamped envelope speeds the return.

Wagoner County Clerk Fees

The County Clerk's most asked-about charge is the certified-copy fee. The office states on its scam-warning notice that certified copies of documents are available for two dollars per page. That published price is the reason the deed-copy mailer described below is a problem: it asks far more than the office charges.

Other recording and document fees are set under Oklahoma law and can vary by document type and page count. Because the county does not publish a full line-item fee chart for every instrument, call 918-485-2216 before filing to confirm the exact recording cost for your document.

Deed-Copy and Tax-Lien Scam Warnings

The Wagoner County Clerk posts two public warnings that every property owner should know. Both involve mail that looks official but is not. Reading the notices before you pay can save you real money.

When a notice about your property arrives in the mail, check the source. The County Clerk's official County Clerk page is the place to confirm what a recorded document actually costs and what the office does and does not send.

County Clerk vs Court Clerk in Wagoner County

Wagoner County splits its records between two separate clerks, and people often confuse them. The County Clerk keeps land and county records. The Court Clerk keeps court case records. Going to the wrong office is a common reason for a wasted trip, since both sit in the same courthouse.

The table below shows which office holds which records. For court case files, dockets, marriage licenses, and divorce decrees, the request goes to the Wagoner County Court Clerk instead of this office. Estate and probate filings are court cases, so those records are kept on the court side as well and are explained on the probate records page.

Ways to Reach the Wagoner County Clerk

The County Clerk can be reached in several ways, and the right channel depends on what you need. Recording a document and picking up a same-day certified copy both call for an in-person visit. Routine copy requests and questions can be handled by mail or phone.

Use these channels to file, request, or ask about Wagoner County land records.

• In person: the County Clerk counter at 307 E Cherokee Street, Wagoner, during filing hours.
• By mail: P.O. Box 156, Wagoner, OK 74467, for copy requests and mailed filings.
• By phone: 918-485-2216 to confirm a record, a fee, or a filing cutoff.
• By fax: 918-485-7718 for documents the office accepts that way.

Court case records are not held here. Those requests go to the Court Clerk, whose counter sits on the first floor of the same courthouse.